From caterers. For caterers.

Catering software for party service. Quotes in minutes.

Two years ago we took over a catering business — and lost our evenings to copy-paste quotes. So we built the software nobody would sell us: for party services and event caterers who need quotes, invoices and staff in one system.

3 hrs → 15 min

per quote — from inquiry to finished PDF

2 years

built, tested and improved inside our own catering business

€49

per month — cancel monthly, no setup fee

Who it’s for

For party service, weddings and event caterers.

Kolsche is catering software for small and mid-sized businesses in Germany that still run on Word, Excel and binders. Not for hotel chains. Not a replacement for your accountant.

Party service

Inquiries, quotes and invoices for buffets and delivery — from your price list, scaled to the guest count, as a PDF in minutes.

Weddings & events

Every event with setup and teardown on the calendar, the service team clocked in by QR, quote and invoice from the same data.

Small teams

For businesses where the owners still write the quotes themselves. One system instead of five spreadsheets, €49 a month, cancel anytime.

Our story

We didn’t digitize a business. We rescued our own.

Kolsche wasn’t born in an office. It was born between the walk-in fridge and the kitchen line. This is our story — and chances are it sounds a lot like yours.

01

The takeover

Two years ago we bought a catering business and took it exactly as it was: full order books, loyal customers — and binders. Binders everywhere. The previous owner did everything by hand: every quote, every invoice, every shift plan.

02

The night it tipped

Every quote meant digging up an old Word file, hunting for prices, rescaling items, checking everything three times. Two, three hours — per inquiry. At 11 pm we were still at the laptop instead of in the kitchen. At some point it was clear: we hadn’t bought a business, we’d bought a second job.

03

The turn

So we built what simply didn’t exist for caterers: a tool that turns a price list and a guest count into a clean quote in minutes. First just for us. Then other caterers started asking what we were using. Today it’s called Kolsche.

We didn’t build Kolsche to sell software. We built it to get our evenings back.

— Ahmad & Tabet, caterers and founders of Kolsche

That’s what “from caterers, for caterers” means: we know what you actually need — because we use it ourselves every single day. And we know what software is allowed to cost when your margins look like catering margins.

Features

Everything your catering operation needs. Nothing you’ll never touch.

For party service and event catering: from the first call to the paid invoice — one system instead of five spreadsheets.

01

Quotes in minutes

Guest count in, items from your price list added, PDF out. Ready to send — no Word-file archaeology.

02

Invoices without double entry

The quote becomes the invoice: same data, one click, your layout. Nothing gets typed twice.

03

Event calendar

Every event, setup and teardown at a glance. Nothing falls between two Excel tabs anymore.

04

Customers & price list

One place for contacts, terms and prices — instead of notes, inboxes and gut feeling.

05

Team clocks in with QR

Plan the shifts, hand out QR badges. One scan in, one scan out — you see who’s on site, live.

AI assistant

Your fastest quote writer.

The AI assistant knows your price list, your customers, your calendar and your team. It takes over the typing — you keep the final say.

Quotes are saved as drafts. Shift plans are suggestions. Not a single email goes out to a customer without you reviewing it first.

  • Draft quotesGive a guest count and times — the assistant scales items from your price list and creates a draft quote.
  • Triage the inboxRead inbound catering mail, spot requests, and prepare draft quotes from them.
  • Plan shiftsCheck workload and upcoming events, then propose fair shift plans — you apply them.
  • Ask the businessAnswer questions on pipeline, revenue, customers, menu and team right in chat.

Pricing

Honestly priced. Because we know what your margins look like.

Try 7 days free, then €1/month for 1 month.

Operations

€49/ month

Everything for day-to-day catering.

  • Customers, price list, quotes, invoices
  • Event calendar
  • Staff & QR attendance
  • PDF templates & company profile
Book a demo
Popular

Operations + AI

€89/ month

The full operation plus the AI assistant.

  • Everything in Operations
  • Draft quotes in chat
  • Email request triage
  • Shift suggestions & ops Q&A
Book a demo

At 8 quotes a month, 2.5 hours down to 20 minutes, and owner time at €40/hour, that is about 18 hours and about €700 — against a €49 subscription. Compare prices

After 7 days free and €1 for the first month, the prices above apply. Cancel monthly, no setup fee.

FAQ

What caterers ask us most.

Which catering businesses is Kolsche made for?

For small and mid-sized party services and event caterers in Germany that want quotes, invoices, events and staff under control without juggling five different tools. We built Kolsche for our own operation — exactly that size.

Is Kolsche software for party service?

Yes. Party services, wedding caterers and event caterers use it to write quotes from their own price list, invoice from the same data, and plan the team and the dates in one place — instead of Word, Excel and WhatsApp.

How do I create a catering quote with Kolsche?

Enter the guest count and the occasion, pick items from your price list, export the PDF. In our own operation that takes minutes, not the two or three hours a quote used to take in Word.

How fast can I get started?

Days, not months. After the demo we set up your price list, company profile and PDF templates together — then you write your first quote in minutes.

What does Kolsche really cost?

7 days free, then €1 for the first month. After that, €49 per month for Operations and €89 per month for Operations + AI, cancel monthly, no setup fee and no hidden modules.

Do you help with switching?

Yes. We bring your customers and price list in together — whether they live in Excel, Word or binders today. You don’t start from zero.

What does the AI do — and what doesn’t it do?

It drafts quotes from your price list, triages inquiries and suggests shifts. It never sends anything automatically: quotes stay drafts until you review and approve them.

Does Kolsche replace my accounting?

No — on purpose. Kolsche produces quotes and invoices as clean PDFs; your bookkeeping or tax advisor keeps working exactly as before.

Guides

From the kitchen, not from a brochure.

How a quote gets written, what software a party service needs, and how the team gets to the event.

All guides

Demo

See Kolsche on your own operation.

We’ll walk you through Kolsche on a real workflow. Caterer to caterer.

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