Party service
Inquiries, quotes and invoices for buffets and delivery — from your price list, scaled to the guest count, as a PDF in minutes.
Two years ago we took over a catering business — and lost our evenings to copy-paste quotes. So we built the software nobody would sell us: for party services and event caterers who need quotes, invoices and staff in one system.
3 hrs → 15 min
per quote — from inquiry to finished PDF
2 years
built, tested and improved inside our own catering business
€49
per month — cancel monthly, no setup fee
Who it’s for
Kolsche is catering software for small and mid-sized businesses in Germany that still run on Word, Excel and binders. Not for hotel chains. Not a replacement for your accountant.
Inquiries, quotes and invoices for buffets and delivery — from your price list, scaled to the guest count, as a PDF in minutes.
Every event with setup and teardown on the calendar, the service team clocked in by QR, quote and invoice from the same data.
For businesses where the owners still write the quotes themselves. One system instead of five spreadsheets, €49 a month, cancel anytime.
Our story
Kolsche wasn’t born in an office. It was born between the walk-in fridge and the kitchen line. This is our story — and chances are it sounds a lot like yours.
Two years ago we bought a catering business and took it exactly as it was: full order books, loyal customers — and binders. Binders everywhere. The previous owner did everything by hand: every quote, every invoice, every shift plan.
Every quote meant digging up an old Word file, hunting for prices, rescaling items, checking everything three times. Two, three hours — per inquiry. At 11 pm we were still at the laptop instead of in the kitchen. At some point it was clear: we hadn’t bought a business, we’d bought a second job.
So we built what simply didn’t exist for caterers: a tool that turns a price list and a guest count into a clean quote in minutes. First just for us. Then other caterers started asking what we were using. Today it’s called Kolsche.
We didn’t build Kolsche to sell software. We built it to get our evenings back.
That’s what “from caterers, for caterers” means: we know what you actually need — because we use it ourselves every single day. And we know what software is allowed to cost when your margins look like catering margins.
Features
For party service and event catering: from the first call to the paid invoice — one system instead of five spreadsheets.
Guest count in, items from your price list added, PDF out. Ready to send — no Word-file archaeology.
The quote becomes the invoice: same data, one click, your layout. Nothing gets typed twice.
Every event, setup and teardown at a glance. Nothing falls between two Excel tabs anymore.
One place for contacts, terms and prices — instead of notes, inboxes and gut feeling.
Plan the shifts, hand out QR badges. One scan in, one scan out — you see who’s on site, live.
AI assistant
The AI assistant knows your price list, your customers, your calendar and your team. It takes over the typing — you keep the final say.
Quotes are saved as drafts. Shift plans are suggestions. Not a single email goes out to a customer without you reviewing it first.
Pricing
Try 7 days free, then €1/month for 1 month.
€49/ month
Everything for day-to-day catering.
€89/ month
The full operation plus the AI assistant.
At 8 quotes a month, 2.5 hours down to 20 minutes, and owner time at €40/hour, that is about 18 hours and about €700 — against a €49 subscription. Compare prices
After 7 days free and €1 for the first month, the prices above apply. Cancel monthly, no setup fee.
FAQ
For small and mid-sized party services and event caterers in Germany that want quotes, invoices, events and staff under control without juggling five different tools. We built Kolsche for our own operation — exactly that size.
Yes. Party services, wedding caterers and event caterers use it to write quotes from their own price list, invoice from the same data, and plan the team and the dates in one place — instead of Word, Excel and WhatsApp.
Enter the guest count and the occasion, pick items from your price list, export the PDF. In our own operation that takes minutes, not the two or three hours a quote used to take in Word.
Days, not months. After the demo we set up your price list, company profile and PDF templates together — then you write your first quote in minutes.
7 days free, then €1 for the first month. After that, €49 per month for Operations and €89 per month for Operations + AI, cancel monthly, no setup fee and no hidden modules.
Yes. We bring your customers and price list in together — whether they live in Excel, Word or binders today. You don’t start from zero.
It drafts quotes from your price list, triages inquiries and suggests shifts. It never sends anything automatically: quotes stay drafts until you review and approve them.
No — on purpose. Kolsche produces quotes and invoices as clean PDFs; your bookkeeping or tax advisor keeps working exactly as before.
Guides
How a quote gets written, what software a party service needs, and how the team gets to the event.
Turn a party-service inquiry into a quote you can send: guest count, your own price list, service, and setup — without digging up an old Word file.
Read onWhat party-service software needs to cover when quotes, invoices, the calendar, and staff still live in Word, Excel, and WhatsApp — and what you can skip.
Read onHow to plan the service team for an event: setup, service, and teardown as their own hours, without a WhatsApp group standing in for a rota, and attendance by QR.
Read onDemo
We’ll walk you through Kolsche on a real workflow. Caterer to caterer.